Expense Claims

Employee expenses, handled.

Your team forwards receipts from Gmail. Synced extracts, checks policy and queues the reimbursement.

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What Synced automates

The jobs you no longer do by hand.

  • Gmail receipt capture

    Forward the email or snap a photo. Synced does the rest.

  • Line-item extraction

    Itemised receipts parsed line by line: tax, tip and category where available.

  • Policy checks

    Per diems, alcohol, thresholds and receipt-required amounts, enforced automatically.

  • Reimbursement workflow

    Approved claims batch into runs, with payment files for payroll.

  • Manager approvals

    Routed by policy. Managers can approve from email.

  • Audit-ready receipts

    Every claim keeps its receipt image and extraction log, ready for tax time.

Before and after

Your workflow, rewritten.

Before Synced
  • PDFs pasted into a monthly claim spreadsheet.
  • Finance checks every line by hand.
  • Managers approve in bulk, unread.
  • Reimbursements land late, with errors.
With Synced
  • Receipts forwarded as they happen.
  • Policy checked automatically. Violations flagged.
  • Managers approve the exceptions, not the routine.
  • Reimbursements on schedule.
Gmail capture

Claims start where receipts do.

Connect Gmail or Outlook. Forward a receipt from your phone and it's in the system before you put the phone down.

  • Personal and shared inboxes
  • Photo to receipt in under 10 seconds
  • No mobile app required
Gmail with a receipt being forwarded to Synced
Policy

Policy that enforces itself.

Write your policy once. Every claim is checked against it: receipts over $25, no alcohol at Monday client dinners, per-diem caps per city.

  • Rules in plain English
  • Violations flagged automatically
  • Exceptions routed to the policy owner
An expense policy with rules written in plain English
Ledger depth

Works with your chart of accounts.

Claims post to Xero or QuickBooks as bills against the employee, ready for your next payroll run.

“Expense claims used to eat a Friday. Now the team submits from the road and I approve from my phone.”
Sarah Whitaker
Finance Lead, Orbit Logistics
Read the story

Questions, answered.

Do employees need a login?

No. Employees can submit by email on the free tier. You pay per reviewer or approver, not per submitter.

Can I enforce receipt-required rules?

Yes. Set a threshold and Synced holds the claim until a receipt arrives.

Does this work for mileage and per diems?

Yes. Per-diem caps by city or country, mileage at your chosen rate, both posted with the right tax treatment.

Start free.

Connect Xero. Drop in a bill. Watch it get coded.

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