Reconciling Statement Transactions

Overview

Reconciling bank statement transactions to submitted expenses in Synced involves a two-step process for matching transactions and completing your statement.

Step 1 - Match Transactions to Submitted Expenses

Navigate to the Missing Paperwork page through the side menu. All statement transactions assigned to you will appear in the summary view. Select Action > View to access the detailed statement report.

Your objective is to match all statement transactions against submitted records in Synced. The system provides three possible transaction statuses:

Transaction Status Reference

Matched (Checkmark Icon)

• Meaning: The transaction has already been matched to a submitted expense
• Action Required: None

Suggested Match (Yellow Icon)

• Meaning: Synced has identified one or more expense records with a matching amount
• Action Required: Click the transaction to review suggestions. Select the correct match and click Match

Unmatched (Red Icon)

• Meaning: No expense has been matched or detected
• Action Required:
  • With documentation: Submit via email, photo, or upload
  • Without documentation: Gather required paperwork or mark the transaction accordingly (if enabled by your organisation)

Step 2 - Completing the Statement

Once all transactions are matched to expenses, the "Mark as Complete" button appears at the bottom of the page. Click it to open a dialog where you can optionally assign an approver for the report.

Finally, click "Mark as Completed" to update the status.

Pro Tip

Staying on top of expense submissions throughout the month will make this process even faster next time.