Works where you already do.
Bills, receipts, and invoices — captured from Outlook and Microsoft 365, coded in Synced, proposed for your approval. No new app for your team to learn.
+SyncedFour ways Synced lives in your Outlook.
Automatic scanning (optional)
Point Synced at an Outlook folder — like your shared accounts@ inbox — and every bill or receipt that arrives there is captured, extracted, and queued for review.
Manual forwarding
Prefer manual control? Forward any email to your Synced address and it's processed the same way. Works from Outlook on web, desktop, or mobile.
In-inbox context
Open the Synced pane inside Outlook to see what's been captured, proposed, and approved — without leaving your mailbox.
Attachment + thread handling
Multi-attachment emails are split into separate documents where appropriate. Forwarded threads keep their history for audit.
Exactly what Synced reads — and what it doesn't.
Email access is a trust flashpoint. Here's the honest picture, written plainly.
- Emails in the folders you connect (e.g. a shared accounts@ mailbox, or your Finance folder)
- Attachments that look like bills, receipts, or invoices (PDFs, images)
- The sender, subject, and body text needed to identify and extract document data
- Emails outside the folders you've connected
- Personal correspondence, even if it's in a connected mailbox
- Anything before the date you connect — we don't backfill unless you ask
Full detail on the Trust page.
Connect Outlook in 60 seconds.
Click Connect. Sign in with Microsoft. Choose the folders or mailbox you want Synced to watch. Done.
Watch the 60-second setup walkthrough on our YouTube channel.
Common questions.
What Outlook permissions does Synced need?
Read access to the folders you specify — nothing else. Send access is only requested if you enable drafted replies (e.g. asking a supplier for a missing invoice number). You can revoke access at any time from your Microsoft 365 admin or account settings.
Does Synced read personal emails in my connected mailbox?
No. Synced only processes emails in the folders you tell it to watch. Emails outside those folders are never accessed, even if they land in the same mailbox.
How do I pause scanning?
From the Synced dashboard, toggle the Outlook connection off. Scanning stops immediately. Nothing gets processed until you turn it back on.
How do I disconnect entirely?
One click in Synced to disconnect. Your previously-captured documents remain in Synced for your audit log; future emails aren't touched. Admins can also revoke the app in Microsoft 365's Enterprise applications settings.
Does this work with Microsoft 365 shared mailboxes?
Yes. Delegated access and shared-mailbox setups are supported — common for accounts payable and expense workflows.
What about Gmail?
Gmail and Google Workspace are supported with the same capabilities. See the /gmail page.
Start free. Connect Xero in 60 seconds.
No credit card. No forced demo. Connect Xero, drop in a bill, and watch Synced extract, code, and ready it for sync — in seconds.