Works where you already do.
Bills, receipts, and invoices — captured from your Gmail, coded in Synced, proposed for your approval. No new app for your team to learn.
+SyncedFour ways Synced lives in your Gmail.
Automatic scanning (optional)
Point Synced at a Gmail label — like your shared accounts@ inbox — and every bill or receipt that arrives there is captured, extracted, and queued for review.
Manual forwarding
Prefer manual control? Forward any email to your Synced address and it's processed the same way. Works from mobile, works from desktop.
In-inbox context
Open the Synced sidebar inside Gmail to see what's been captured, proposed, and approved — without leaving your inbox.
Attachment + thread handling
Multi-attachment emails are split into separate documents where appropriate. Forwarded threads keep their history for audit.
Exactly what Synced reads — and what it doesn't.
Email access is a trust flashpoint. Here's the honest picture, written plainly.
- Emails in the labels you connect (e.g. a shared accounts@ inbox, or your Finance label)
- Attachments that look like bills, receipts, or invoices (PDFs, images)
- The sender, subject, and body text needed to identify and extract document data
- Emails outside the labels you've connected
- Personal correspondence, even if it's in a connected inbox
- Anything before the date you connect — we don't backfill unless you ask
Full detail on the Trust page.
Connect Gmail in 60 seconds.
Click Connect. Sign in with Google. Choose the labels or inbox you want Synced to watch. Done.
Watch the 60-second setup walkthrough on our YouTube channel.
Common questions.
What Gmail permissions does Synced need?
Read access to the labels or threads you specify — nothing else. Send access is only requested if you enable drafted replies (e.g. asking a supplier for a missing invoice number). You can revoke access at any time from your Google account settings.
Does Synced read personal emails in my connected inbox?
No. Synced only processes emails in the labels you tell it to watch. Emails outside those labels are never accessed, even if they land in the same mailbox.
How do I pause scanning?
From the Synced dashboard, toggle the Gmail connection off. Scanning stops immediately. Nothing gets processed until you turn it back on.
How do I disconnect entirely?
One click in Synced to disconnect, plus you can revoke access from Google's security settings. Your previously-captured documents remain in Synced for your audit log; future emails aren't touched.
Does this work with Google Workspace shared mailboxes?
Yes. Domain-wide delegation is supported for shared-inbox setups — common for accounts payable and expense workflows.
What about Outlook?
Outlook and Microsoft 365 are supported with the same capabilities. See the /outlook page.
Start free. Connect Xero in 60 seconds.
No credit card. No forced demo. Connect Xero, drop in a bill, and watch Synced extract, code, and ready it for sync — in seconds.